Doing Business with DHS: The Contracting and Board Item Development Unit

The Sonoma County Department of Health Services (DHS), Behavioral Health Division is accepting applications to provide treatment services to clients with Substance Use Disorder. Qualified providers are integral to supporting DHS in maintaining access to a full network and continuum of medically necessary services for all eligible Medi-Cal beneficiaries in the County. Service needs are assessed as part of the department’s Drug Medi-Cal Organized Delivery System (DMC-ODS) agreement with the California Department of Health Care Services.

All four (4) Application Packet Forms, including the application document itself must be returned completed and signed.

• Form 1: SUD RFA Application
• Form 2: Supplemental Questions and Materials - Fill out & include any requested documents
• Form 3: Attestation Regarding County Contract – Fill out
• Form 4: Acceptance of County Insurance Requirements – Fill out

ATTACHMENTS

• Attachment 1: Service Categories and Program Information (includes information about required licensure and certifications for each service area)
• Attachment 2: Sample County General Contracting Template
  • Attachment 2.a: Drug Medi-Cal – Organized Delivery System Special Terms and Conditions
  • Attachment 2.b: Special Terms and Conditions – Information Privacy & Security – QSO/BAA
• Attachment 3: Sample Insurance Requirements

Frequently Asked Questions – COMING SOON

APPLICATION SUBMITTAL

If you have reviewed these materials and are interested in applying to provide vendor services, email completed Application Packets to:

TO: DHS-Procurement@sonoma-county.org

SUBJECT: SUD Treatment RFA – [Insert Provider Name]

Qualified respondents who submit applications will be considered for contracts on a case-by-case basis, dependent on DMC-ODS network needs. Submitting an application does not guarantee a contract with the County.

Applications for the 2025-2028 contract term will be accepted any time after March 14, 2025.

QUESTIONS

Questions can be sent to DHS-Procurement@sonoma-county.org. Questions will be routed to the appropriate Subject Matter Expert and answered.

The County of Sonoma is pleased to invite you to respond to a Request for Proposals (RFP) for Supplemental Food Catering Services RFP with Qualifications.

• Supplemental Food Catering Services RFP

REQUIRED PROPOSAL FORMS

• Proposal Form 1: Proposal Cover Sheet
• Proposal Form 2: Statement of Qualifications
• Proposal Form 3: Attestation Regarding County Contract
• Proposal Form 4: Acceptance of County Insurance Requirements
• Proposal Form 5: Declaration of Local Business for Services (If applicable)

ATTACHMENTS AND EXHIBITS

• Attachment A: Sample Master Agreement
• Attachment B: Sample Insurance Requirements
• Attachment C: Sample Task Order
• Attachment D: Sample Invoice Template

OVERVIEW:

The Department of Health Services is inviting qualified food service providers to respond to a Request for Proposals (RFP) for Supplemental Food Catering Services. The Department is interested in securing one or more Master Service Agreement(s) for ongoing supplemental food catering services on an as needed basis for various sites and events. This RFP outlines the information necessary to understand the competitive selection process and the required documentation necessary for the submission of proposals. All interested proposers must meet the requirements specified in this RFP. Proposers must have qualified staff on hand for this project and be ready to begin work on the date this project is initiated.

PROPOSAL SUBMISSION:

Proposals must be received no later than 2:00PM on July 9, 2025. Proposers may submit proposals by either of the methods listed below.

1. ELECTRONIC SUBMISSION VIA THE COUNTY OF SONOMA SUPPLIER PORTAL
   • Submit one (1) electronic copy of the full proposal and attachments to the County of Sonoma’s Supplier Portal.
   • NOTE: Proposers must be registered in the Supplier Portal to submit electronic submittals.
2. HARD COPY SUBMISSION EITHER IN-PERSON OR BY MAIL

One (1) signed original, and three (3) copies of the signed proposal must be received at the County of Sonoma, Purchasing Division no later than 2:00PM on July 9, 2025. Proposals must be enclosed in a sealed envelope or package and clearly marked “Department of Health Services, Supplemental Food Catering Services RFP.”

Hard copy proposals shall be submitted to:

Attention: Purchasing Division

Faxed and/or emailed submissions will not be accepted. Late proposals will not be accepted.

Bidders shall submit the signed proposal and all other required documents for the Request for Proposal and all documents shall be in a sealed envelope.

The proposal due date is subject to change. If the proposal due date is changed, all known recipients of the original RFP will be notified of the new date.

PRE-BID CONFERENCE:

An optional virtual pre-bid conference webinar will be held online via Zoom on Wednesday, June 11, 2025 at 11:00AM to answer questions regarding the RFP specifications and process.

Pre-registration is required.

To register for this event and receive a link to participate, click on the link below:

https://sonomacounty.zoom.us/webinar/register/WN_Yz09wpk0TrOOW0FMxH7EEQ   

After registering, you will receive a confirmation email containing information about joining the pre-bid conference webinar.

QUESTIONS:

Proposers are required to submit any and all questions in writing per the schedule in order for staff to prepare written responses. Written responses will be shared with all potential proposers through an addendum on the County’s Supplier Portal.

Questions should be sent via e-mail directly to:

To: DHS-Procurement@sonoma-county.org  

Subject: Supplemental Food Catering Services RFP – Questions.

Questions will not be accepted by phone.

LIVING WAGE:

The living wage rate required under the County’s Living Wage Ordinance (LWO) has increased. Effective January 1, 2024, the living wage rate required under the LWO shall be $18.10 per hour, an increase over the previous $17.65 per hour. The increase was adopted by the County’s Board of Supervisors on December 12, 2023, in accordance with Sonoma Municipal Code section 2-377(d). All covered employees must be paid at least the increased living wage rate.

The living wage rate required under the County’s Living Wage Ordinance (LWO) will increase from $18.10 to $23.15 per hour effective July 1, 2025. The adjustment was adopted by the County’s Board of Supervisors on January 14, 2025, in accordance with Sonoma Municipal Code section 2-377(d). All covered employees must be paid at least the increased living wage rate.

SUPPLIER PORTAL:

Login to the County of Sonoma's Supplier Portal to view the RFP and all supplemental documents. You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/) in order to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. For questions regarding the Supplier Portal, email supplier-desk@sonoma-county.org. It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County’s Supplier Portal and reviewing the event. For questions regarding the Supplier Portal please email the EFS Supplier Desk at supplier-desk@sonoma-county.org.

Proposals must be received no later than 2:00 P.M. on June 25, 2025.

The County of Sonoma is pleased to invite you to respond to an RFP Medical Support for Disaster Shelter – All Hazards.

The Sonoma County Department of Health Services (Department) is pleased to invite you to respond to a Request for Proposals (RFP) for Medical Support for Disaster Shelters. This RFP outlines the information necessary to understand the competitive selection process and the required documentation necessary for the submission of proposals.

The purpose of this RFP is to solicit proposals from qualified contractors to provide and independently manage medical teams qualified to provide medical care in a shelter environment.

PRE-BID CONFERENCE:

An optional virtual pre-bid conference webinar will be held online via Zoom on Wednesday, June 4, 2025 at 2:00 PM to answer questions regarding the RFP specifications and process.  Pre-registration is required.  To register for this event and receive a link to participate, click on the link below: 

https://bit.ly/4dJQZ8Z 

After registering, you will receive a confirmation email containing information about joining the pre-bid conference webinar.

SUPPLIER PORTAL:

Login to the County of Sonoma's Supplier Portal to view the RFP and all supplemental documents. You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/) in order to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. For questions regarding the Supplier Portal, email supplier-desk@sonoma-county.org. It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County’s Supplier Portal and reviewing the event. For questions regarding the Supplier Portal please email the EFS Supplier Desk at supplier-desk@sonoma-county.org.

Proposals must be received no later than 2:00 P.M. on June 25, 2025.

The County of Sonoma is pleased to invite you to respond to a Request for Proposals for Crisis Residential Services.

The Sonoma County Department of Health Services (Department) is pleased to invite you to respond to a Request for Proposals (RFP) for Crisis Residential Services for adults aged 18 years and older experiencing an acute mental health crisis. This RFP outlines the information necessary to understand the competitive selection process and the required documentation necessary for the submission of proposals.

PRE-BID CONFERENCE:

An optional virtual pre-bid conference webinar will be held online via Zoom on Thursday, May 29 at 11:00 AM to answer questions regarding the RFP specifications and process.  Pre-registration is required.  To register for this event and receive a link to participate, click on the link below:

https://sonomacounty.zoom.us/webinar/register/WN_Lq_SjJ5sRD2kSd7YoojRiQ    

After registering, you will receive a confirmation email containing information about joining the pre-bid conference webinar.

SUPPLIER PORTAL:

Login to the County of Sonoma's Supplier Portal to view the RFP and all supplemental documents. You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/) in order to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. For questions regarding the Supplier Portal, email supplier-desk@sonoma-county.org. It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County’s Supplier Portal and reviewing the event. For questions regarding the Supplier Portal please email the EFS Supplier Desk at supplier-desk@sonoma-county.org.