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Community Advisory Panel Interest Form

Interested in being on a Community Advisory Panel to review and score applications submitted for Competitive Procurement opportunities for DHS programs? Please complete this online interest form  to be added to a list of potential reviewers.

Frequently Asked Questions (FAQs)

Find answers to common questions for current and prospective contractors regarding the Sonoma County Department of Health Services’ procurement, contracting, and payment processes. 

Explore Contractor FAQs »

Training Presentation

Together for Health Contracting Collaboration for 2025

Open Procurements and Vendor Application Information

RFP for Homeless Management Information System (HMIS) Software Solution

Proposals must be received no later than 2:00 P.M. on August 20, 2026

Event Name:

RFP for Homeless Management Information System (HMIS) Software Solution

Description:

The Sonoma County Department of Health Services (Department) is pleased to invite you to respond to a Request for Proposals (RFP) for a Homeless Management Information System (HMIS) Software Solution. With this RFP, the Department is soliciting the services of a software vendor who will partner with us to deploy, operate, and maintain a data solution that will be used to coordinate and improve services to people experiencing housing instability and homelessness across Sonoma County.

The RFP outlines the information necessary to understand the competitive selection process and the required documentation necessary for the submission of proposals. All interested proposers must meet the requirements specified in the RFP.

Pre-Bid Conference:

An optional virtual pre-bid conference webinar will be held online via Zoom on Thursday, July 16th at 11:00 AM to answer questions regarding the RFP specifications and process.

Pre-registration is required.

To register for this event and receive a link to participate, click on the link below:

https://sonomacounty.zoom.us/webinar/register/WN_VogikJrQRwuS6yqyywIg0w 

After registering, you will receive a confirmation email containing information about joining the pre-bid conference webinar.

Questions:

Proposers are required to submit any and all questions in writing per the schedule in order for staff to prepare written responses. Written responses will be shared with all potential proposers through an addendum on the County’s Supplier Portal. Questions should be sent via e-mail directly to:

To: DHS-Procurement@sonomacounty.gov

Subject: HMIS Software Solution RFP – Questions.

Questions will not be accepted by phone.

Living Wage:

The living wage rate required under the County’s Living Wage Ordinance (LWO) has increased from $23.15 to $23.84 per hour effective July 1, 2026. This is in accordance with Sonoma Municipal Code section 2-377(d). All covered employees must be paid at least the increased living wage rate.

The link to the Living Wage Ordinance is:

https://sonomacounty.gov/development-services/sonoma-public-infrastructure/living-wage

Supplier Portal:

Login to the County of Sonoma's Supplier Portal to view the RFP and all supplemental documents. You must be registered in the County of Sonoma's Supplier Portal (https://esupplier.sonomacounty.ca.gov/) in order to login and view, upload, and download all solicitation documents, and to submit electronic proposals or bids. For questions regarding the Supplier Portal, email supplier-desk@sonomacounty.gov. It is incumbent upon all interested parties to check for any changes, including updates or addenda, by logging into the County’s Supplier Portal and reviewing the event. For questions regarding the Supplier Portal please email the EFS Supplier Desk at supplier-desk@sonomacounty.gov.

Event Details

Event Id: SC001-0000002178 Round 1 Version 1
Event Starts:  07/09/2026 8:34AM PDT
Event Ends:  08/20/2026 2:00PM PDT

Header Attachments:  
How to View Solicitations and Submit Bids »    
Bidder Registration Instructions »
Bidder Account Management Instructions »
Supplier Registration Instructions »
Supplier Account Manager Instructions »
New: Levine Act Compliance

What is the Levine Act and do I qualify?

California Government Code § 84308, commonly referred to as the "Levine Act," prohibits an officer of a local government agency from participating in a proceeding involving a contract, license, permit, or other entitlement for use if the officer accepted, received, or solicited a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the prior 12 months. It also requires that parties and participants in those proceedings, including their agents, affirmatively disclose their contributions on the record at the time of application or proposal, or within 30 days of making the campaign contribution if the contribution is made after submission of the application or proposal.

A “license, permit, or other entitlement for use” includes the approval of contracts exceeding $50,000 in value but excludes contracts that are required by law to be awarded to the lowest responsible bidder, such as public works contracts. A “party” is any person, company, or organization that files an application for, or is the subject of, a proceeding involving a contract license, permit, or other entitlement for use. The contributions of a party must be aggregated with those of its agents and business entities that are majority-owned by that individual. This means, for example, that if an individual’s company, organization, or other legal entity submitted a campaign contribution, individually or jointly exceeding $500, but the individual is the recipient of the potential benefit, the Levine Act requires a disclosure form to be submitted. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and has a financial interest in the decision. Proceedings include the consideration of bids/proposals and the award of a contract pursuant to a Request for Proposals issued by the County.

If you qualify as a “party” or “participant” in a County proceeding subject to the Levine Act and you have made a campaign contribution exceeding $500 within the last 12 months to a member of the Board of Supervisors, or other elected County officer, you must disclose the campaign contribution as part of your submission of a proposal through the Supplier Portal.  Contractors and suppliers should obtain legal counsel to determine whether campaign contributions made by the party seeking to contract with the County, or their agents, are subject to the Levine Act disclosure requirements.

Submit a Levine Act Disclosure Form.
Application to Provide Adult Mental Health Treatment Services (Ongoing)

The Sonoma County Department of Health Services, Behavioral Health Division (DHS) is accepting applications to provide treatment services to adult clients with severe and persistent mental illness. Qualified providers are integral to supporting DHS in maintaining access to a full network and continuum of medically necessary services for all eligible Medi-Cal beneficiaries in the County. Service needs are assessed as part of the department’s Mental Health Plan (MHP) agreement with the California Department of Health Care Services (DHCS).

All four (4) Application Packet Forms, including the application document itself, must be returned completed and signed.

Attachments

Technical Assistance Webinar:

An optional virtual technical assistance webinar was held online via Zoom on Wednesday, January 7, 2026 to answer questions regarding the RFA specifications and process.

A copy of the slides can be found here: https://share.sonoma-county.org/link/cpZYP72pdDY/

A recording can be accessed using the following link and password:
Zoom recording »
Passcode: 8$=35TJm

A supplemental informational webinar about Clubhouse Services was held online via Zoom on Thursday, February 19, 2026. 
A copy of the slides can be found here: https://share.sonoma-county.org/link/cpZYP72pdDY/

A recording can be accessed using the following link and password:
Zoom recording »
Passcode: bi0T6z^D

Frequently Asked Questions

Application Submittal

If you have reviewed these materials and are interested in applying to provide vendor services, email completed Application Packets to:

To: DHS-Procurement@sonomacounty.gov

Subject: Adult MH Treatment RFA – [Insert Provider Name]

Qualified respondents who submit applications will be considered for contracts on a case-by-case basis, dependent on network needs. Submitting an application does not guarantee a contract with the County.

Applications are currently being accepted for the 2026-2029 contract term.

Questions

Questions can be sent to DHS-Procurement@sonomacounty.gov. Questions will be routed to the appropriate Subject Matter Expert and answered.
Application to Provide Substance Use Disorder Treatment Services (Ongoing)

The Sonoma County Department of Health Services (DHS), Behavioral Health Division is accepting applications to provide treatment services to clients with Substance Use Disorder. Qualified providers are integral to supporting DHS in maintaining access to a full network and continuum of medically necessary services for all eligible Medi-Cal beneficiaries in the County. Service needs are assessed as part of the department’s Drug Medi-Cal Organized Delivery System (DMC-ODS) agreement with the California Department of Health Care Services.

All four (4) Application Packet Forms, including the application document itself must be returned completed and signed.

ATTACHMENTS

Frequently Asked Questions – COMING SOON

APPLICATION SUBMITTAL

If you have reviewed these materials and are interested in applying to provide vendor services, email completed Application Packets to:

TO: DHS-Procurement@sonomacounty.gov

SUBJECT: SUD Treatment RFA – [Insert Provider Name]

Qualified respondents who submit applications will be considered for contracts on a case-by-case basis, dependent on DMC-ODS network needs. Submitting an application does not guarantee a contract with the County.

Applications for the 2025-2028 contract term will be accepted any time after March 14, 2025.

QUESTIONS

Questions can be sent to DHS-Procurement@sonomacounty.gov. Questions will be routed to the appropriate Subject Matter Expert and answered.

Contracting Overview 

DHS’s contracting opportunities are accessible to everyone. By becoming a DHS contractor, your work can positively impact the lives of countless community members, including children, families, seniors, disabled adults, and many others.

Located within the DHS Administration Division, the Contracts & Board Item Development Unit works closely with County staff and Vendors to get services out the door and into the community where they belong. We are a small team striving to make a sometimes-complicated process as easy as we can, all while ensuring compliance with federal, state, and local requirements.

In order to contract with the County, all Contractors must comply with the local Living Wage Ordinance and the County Insurance Requirements. Contractors should also familiarize themselves with the requirements of the Levine Act.

All federally funded contracts are required to follow federal procurement rules -- Code of Federal Regulations: 2 CFR 200. For more information, please review the County’s General Information for Federally Funded Contracts page.

Competitive Procurement Overview

The goal of Competitive Procurement is to serve the best interests of the County by obtaining the maximum value for each dollar spent while at the same time complying with all County, State, and Federal laws.

As a government entity in the State of California, Sonoma County is required to use a competitive process to award contracts above a certain dollar amount. As such, we encourage all potential contractors to register in the Sonoma County Supplier Portal. 

  • Sonoma County Supplier Portal FAQ’s, including Bidder registration instructions, can be found here.

Procurement Requirements for Services

All federally funded contracts are required to follow federal procurement rules -- Code of Federal Regulations: 2 CFR 200. For more information, please review the County’s General Information for Federally Funded Contracts page.

Below you will find locally defined procurement thresholds for the procurement of services in Sonoma County.

For more information, contact DHS-Contracting@sonomacounty.gov